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Sedgefield Primary School

Learning Together for Life

Governing Body Committees

 

Composition and Duties of the Governing Body Committees

 

 COMMITTEE STRUCTURE

 

  • Committee Structures will be reviewed annually
  • Quorum for meetings will be three
  • Committees appoint their own Chair, Vice Chair and Clerk
  • Where possible meetings should be arranged so that minutes are available no later than TWO WEEKS before a GBM or the next committee meeting, whichever is soonest, and circulated to all Governors
  • Apologies for absence MUST be submitted in advance of meetings
  • All Governors are welcome as non-voting observers at any Committee meeting
  • (except Appeals Committee)
  • Meetings to be held in accordance with agreed schedule
  • Interested parties may view Governing Body meeting minutes only after they have been approved by the full Governing Body.

 

ALL MEETINGS ARE CONFIDENTIAL UNLESS OTHERWISE AGREED

 

 

 GOVERNING BODY MEETINGS

 

All Committee Meeting Minutes should be in school two weeks before the Governing Body meeting so that they can be sent to all Governors along with the Governing Body papers, prior to the meeting.

 

 Tabled papers will be avoided where possible.

Any Governor failing to attend Full Governing Body Meetings for a period of six months, without the consent of the Governing Body, will be automatically disqualified from membership.


 

LEARNING TOGETHER FOR LIFE COMMITTEE

meets termly

 

Terms of Reference/Areas of Responsibility

  • Ensure the school promotes high standards of achievement.
  • Review, monitor and evaluate the curriculum.
  • In collaboration with the staff, monitor how the curriculum is taught, evaluated, resourced and communicated.
  • Ensure each child is able to reach their potential and that every child is given access the full statutory curriculum.
  • Contribute to and evaluate the School Improvement Plan and school self-evaluation.
  • Consider the views of children and parents/carers.
  • Develop and review policies.
  • Receive termly reports from the Headteacher/SENDCo and an annual report from the SEND Governor.
  • Ensure that the school’s policy on SEND is consistent with the Code of Practice and Equalities Act
  • Ensure the SEND Policy is monitored and reviewed regularly and that the policy is known to parents/carers.
  • Promote the positive ethos of the school and ensure that policies and decisions are consistent with this. Promote inclusivity and adhere to anti-discrimination laws, including the Equalities Act. Monitor impact of policies on all members of the school community.
  • Monitor and evaluate the effectiveness of leadership and management
  • Consider the SLT’s report on the quality of teaching & learning and assessment
  • Receive pupil progress and achievement data; monitor and evaluate rates of progress and standards of achievement against agreed targets for all pupils and for all groups of pupils especially the achievement of disadvantaged groups (SEN, FSM, PP, CLA, EAL, etc.).
  • Monitor and evaluate provision for all groups of vulnerable children and ensure all their needs have been identified and addressed.
  • Ensure the school is fulfilling its responsibilities regarding child protection and the requirements of ‘Keeping Children Safe in Education’
  • Monitor and review all safeguarding policies/procedures within school.
  • Ensure the school works effectively with other agencies to support vulnerable children and their families.
  • Monitor and review the impact of Pupil Premium, Sports Premium and Early Years Premium funding.
  • Monitor and review pupil attendance data against attendance targets.
  • Monitor and review policies relating to teaching and learning, provision and pupil well-being.
  • Monitor implementation of behaviour and anti-bullying policies.
  • Monitor development of pupils’ attitudes, values and other personal qualities through the provision of R.E. and PSHCE, etc.
  • Ensure the school works well with its community, parents and other schools.
  • Ensure that adequate provision is made for transition between nurseries and our EYFS, and KS2 and KS3.
  • Monitor provision of extra-curricular activities and out-of-hours provision.
  • Ensure all statutory requirements for reporting and publishing information are met.
  • Review and monitor the school’s website to ensure that it is accessible and fully compliant with current DfE requirements. 
  •  

Committee Membership

 

Chair               Mr A Lister

                         Mrs A Barron

                         Mrs A Cox    

                         Dr W Gill

                         Mr K Lowe                     

                         Mrs J Lowes

  Mrs A Manning

                         Mr R Morrison

                         Mrs D Taylor

                         Mrs A Thompson

                         Mr D Waters 

                        


PERSONNEL COMMITTEE

Terms of Reference/Areas of Responsibility

 

  • Elect Chair (if delegated by full Governing Body).
  • Carry out an annual review of the staffing structure in consultation with the Headteacher and Finance and Premises Committee.
  • Ensure the school is sufficiently staffed to fulfil the effective operation of the school and the School Improvement Plan (SIP).
  • Oversee the recruitment and selection procedures for all staff.
  • Make recommendations to the Finance and Premises Committee on personnel-related expenditure.
  • Develop and review policies identified within the school’s policy review programme and in accordance with its delegated powers.
  • Keep under review work/life balance, working conditions and well-being including monitoring attendance management.
  • Receive a report from the Safeguarding Governor following their review of the Single Central Record to ensure compliance with current statutory guidance.
  • Approve the Staff Code of Conduct and ensure all staff are aware.   

Committee Membership

Chair                Dr W Gill

                          Mrs A Cox

                          Mrs A Barron

                          Mrs V Holloway

   Dr T Lafford

   Mr K Lowe

                          Mrs J Lowes

                          Mr D Waters            

 

DELEGATION FOR APPOINTMENTS – when necessary

 

Terms of Reference/Areas of Responsibility

  • Local Authority C&AS to have advisory rights.
  • Where possible an even number to be avoided.
  • Ideally short-listing and interviewing to be conducted by the same people – this does not however preclude involvement in one or the other.
  • Headteacher/Deputy Headteacher appointment needs ratification by the full Governing Body on the same day as the interview (if appointment delegated to a panel).
  • Personnel Committee to select interviewing panel if full Governing Body not required.

 

Headteacher                                    Full Governing Body and LA

Deputy Headteacher                     Headteacher, at least four Governors and LA

Senior Leadership Team              Headteacher, Deputy Headteacher, at least two Governors

Permanent Teacher                      Headteacher, Deputy Headteacher, at least one Governor

Temporary Teacher                       Headteacher

Caretaker                                         Headteacher, at least one Governors

Admin Staff                                     Headteacher, at least one Governors

Support Staff                                  Headteacher

 


PAY REVIEW/FIRST COMMITTEE

meets Autumn Term

 

Terms of Reference/Areas of Responsibility

 

  • Annually agree the Teachers’ Pay Policy.
  • Act in accordance with the Teachers’ Pay Policy when carrying out the annual review of teachers’ salaries.
  • Report to the Finance and General Purposes Committee on pay review related expenditure.
  • Consider any requests made in accordance with personnel policies e.g. flexible working, leave of absence etc. (unless delegated to the Headteacher).
  • Make any decisions under the personnel procedures adopted by the Governing Body e.g. disciplinary, grievance, ill-health, capability etc. (Unless delegated to the Headteacher).
  • Deal with matters relating to staffing reductions.  

DISQUALIFICATIONS: Headteacher; Chair of Governors (if have prior knowledge); where there may be a conflict of interest; any Governor whose spouse/partner is involved; staff (annual pay review and matters relating to staffing reductions).

Committee Membership

Chair                          Mr D Waters

                                    Mrs A Barron         

                                    Dr W Gill    

                                    Mrs A Manning  


 

 

APPEALS COMMITTEE

meets when necessary

 Terms of Reference/Areas of Responsibility

 

  • Consider any appeal against a decision made under the personnel procedures adopted by the Governing Body.
  • Consider any appeal against a decision made by the First/Pay Review Committee during the annual review of teachers’ salaries.
  • Consider any appeal against selection for redundancy through a staffing reduction process.
  • Consider complaints against the school in accordance with the agreed school Complaints Procedure. 

Committee Membership NB—Must have no fewer members than or any members of the First Committee

Chair             Mrs J Lowes

 Mrs P Strachan

                       Mr K Lowe

                       Mr R Morrison

                       Mrs D Taylor

                       

DISQUALIFICATIONS: Headteacher; Chair of Governors (if have prior knowledge); any Governor involved in the original hearing; where there may be a conflict of interest; any Governor whose spouse/partner is involved; staff (appeals in relation to salary or staffing reduction decisions)

                      

 

FINANCE AND GENERAL PURPOSES COMMITTEE

meets termly

 

Terms of Reference/Areas of Responsibility

  • In conjunction with the Headteacher, draft and propose the first formal budget plan of the financial year for approval by the Full Governing Body.
  • Establish and maintain an up-to-date three year financial plan, taking into account priorities in the School Improvement Plan, roll projection and signals from central government and the LA regarding future years’ budget.
  • Ensure that priorities detailed within the School Improvement Plan are appropriately costed and are reflected in the annual budget.
  • Monitor the budget position statement to identify and address any anomalies from the anticipated position and report termly to the full Governing Body.
  • Review and monitor outstanding debts and action taken.
  • Review the year end outturn report.
  • Monitor and approve virements and expenditure over the Headteacher’s delegated limit.
  • Appraise and approve spending decisions where competitive quotations or tenders are required.
  • Ensure the school operates within the financial regulations of the Local Authority and the requirements of the DfE Schools Financial Value Standard (SFVS).
  • Approve annually the Schools Financial Value Standard (SFVS) submission prior to the 31 March deadline and monitor the implementation of any identified actions.
  • Monitor expenditure of all voluntary funds held on behalf of the Governing Body by review of an audited annual statement of income and expenditure.
  • Annually review the outcomes of the asset register stock check and approve the disposal of obsolete items.
  • Ensure appropriate use of the Early Years Premium, Pupil Premium, Sports Premium.
  • Review and monitor all financial policies including lettings, charging and remissions and expenses policies.
  • Consider and promote income generation.
  • Annually review income generated from contracts and lettings; oversee the use of premises by outside users.
  • Ensure all appropriate insurances are in place.
  • Annually review and approve the school’s Financial Procedures Manual.
  • Monitor service level agreements annually and make decisions in respect of service level agreements ensuring value for money.
  • Make decisions on expenditure following recommendations from other committees.
  • Ensure pay decisions can be appropriately funded.
  • Annually review financial benchmarking data.
  • Monitor the implementation of actions arising from the Internal Audit report or of a financial nature from other inspection regime reports.
  • Ensure appropriate systems and procedures are in place to detect and prevent fraud and ensure any instances of fraud are reported immediately.
  • Establish, review and monitor the Health and Safety Policy ensuring that the school meets health and safety requirements.
  • Ensure actions are taken in respect of relevant health and safety legislation.
  • Ensure that premises and the learning environment are maintained and are fit for purpose.
  • Ensure as far as is practical that health and safety issues are appropriately funded in accordance with agreed priorities.
  • Provide support and guidance for the Headteacher and Governing Body on all matters relating to the maintenance and development of the premises and grounds, including health and safety.
  • Monitor data on accidents and incidents.
  • Ensure that an annual inspection of the premises and grounds is undertaken and a report received identifying any issues. Inform the Governing Body of the report and set out a proposed order of priorities for maintenance and development for the approval of the Governing Body.
  • Ensure professional surveys and emergency works are arranged as necessary.
  • Oversee the use of premises by outside users.
  • Establish and keep under review an Accessibility Plan and a Premises Plan. 

 

Committee Membership

Chair                          Mr D Waters

                                    Mrs A Cox    

                                    Dr W Gill

                                    Mr A Lister

                                    Mr R Morrison

                                    Mrs P Strachan

      Mrs A Thompson

 

 

  

HEADTEACHER’S PERFORMANCE REVIEW COMMITTEE

meets termly

 

Terms of Reference/Areas of Responsibility

 

  • Set, with the support of the External Advisor (EA) or Education Development Partner (EDP) Headteacher’s annual performance objectives.
  • Monitor throughout the year the performance of the Headteacher against agreed performance objectives.
  • Review, with the support of the External Advisor (EA) or Education Development Partner (EDP) achievement of performance objectives.
  • Make recommendations to the First/Pay Review Committee in respect of the Headteacher’s annual pay progression. 

 

Membership

Chair              Dr W Gill

                        Mrs J Lowes   

                        Mrs A Manning