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Sedgefield Primary School

Learning Together for Life

Governing Body Committees

 

Composition and Duties of the Governing Body Committees

 

 COMMITTEE STRUCTURE

 

  • Committee Structures will be reviewed annually
  • Quorum for meetings will be three
  • Committees appoint their own Chair, Vice Chair and Clerk
  • Where possible meetings should be arranged so that minutes are available no later than TWO WEEKS before a GBM or the next committee meeting, whichever is soonest, and circulated to all Governors
  • Apologies for absence MUST be submitted in advance of meetings
  • All Governors are welcome as non-voting observers at any Committee meeting
  • (except Appeals Committee)
  • Meetings to be held in accordance with agreed schedule
  • Interested parties may view Governing Body meeting minutes only after they have been approved by the full Governing Body.

 

ALL MEETINGS ARE CONFIDENTIAL UNLESS OTHERWISE AGREED

 

 

 GOVERNING BODY MEETINGS

 

All Committee Meeting Minutes should be in school two weeks before the Governing Body meeting so that they can be sent to all Governors along with the Governing Body papers, prior to the meeting.

 

 Tabled papers will be avoided where possible.

Any Governor failing to attend Full Governing Body Meetings for a period of six months, without the consent of the Governing Body, will be automatically disqualified from membership.


 

LEARNING TOGETHER FOR LIFE COMMITTEE

meets termly

 

Terms of Reference/Areas of Responsibility

  • Ensure the school promotes high standards of achievement.
  • Make recommendations to the Governing Body and review the school’s curriculum statement and policies as required in the light of the LA curriculum statement and statutory obligations regarding National Curriculum.
  • Ensure that all policies, targets and review mechanisms are in place with dates for future reviews. Ensure each child is able to reach their potential through monitoring of differentiation, and that every child receives full statutory curriculum.
  • Monitor teaching and learning and the progress of all pupils, especially the achievement of disadvantaged groups (SEN, FSM, PP, CLA, EAL, etc.).
  • Promote the positive ethos of the school and ensure that policies and decisions are consistent with this. Promote inclusivity and adhere to anti-discrimination laws. Monitor impact of policies on all members of the school community.
  • Ensure the school works effectively with other agencies to support vulnerable children and their families.
  • Ensure school is fulfilling child protection responsibilities.
  • Monitor implementation of behaviour and anti-bullying policies. Monitor development of pupils’ attitudes, values and other personal qualities.
  • Ensure the school works well with its community, parents and other schools, and ensure that adequate provision is made for transition between nurseries and Reception, and KS2 and KS3.
  • Review the policy and provision for collective worship and RE and to make recommendations where necessary.
  • Review curriculum and school performance including target setting and monitoring mechanisms.
  • Contribute to and evaluate the School Improvement Plan and school self evaluation.
  • In collaboration with the staff, monitor how the curriculum is taught, evaluated, resourced and communicated. Ensure regular pupil reports are made to parents.
  • Set attendance targets and monitor performance.
  • Monitor provision of extra-curricular activities and out-of-hours provision.
  • Consider Healthy Schools provision including PE, competitive sports provision, nutritional standards, drugs, sex and relationships education.
  • Consider views of School Council.
  • Act as Pupil Discipline Committee for Permanent/Fixed Term exclusions.
  • Listen, investigate and respond to general complaints about provision. 

 

Committee Membership

 

Chair               Mrs A Manning

                         Mrs A Barron

                         Mrs C Clayton

                         Mrs A Cox    

                         Dr W Gill

                         Mr J Hampson                       

                         Mrs J Lowes

                          Mr R Morrison

                         Mrs D Taylor

                         Mrs A Thompson

                         Mr D Waters 

                         Mrs J Underwood


PERSONNEL COMMITTEE

Terms of Reference/Areas of Responsibility

 

  • Review and determine staffing levels and responsibilities annually.
  • Determine staffing level requirements and appointments (in accordance with agreed delegation).
  • Headteacher/Deputy Headteacher appointments will be subject to consideration by the full Governing Body. (If the appointment is delegated to the Committee the decision will need to be endorsed by the full Governing Body.)
  • Supply Cover (delegated to the Headteacher).
  • Non-teaching staff appointments and grades (in accordance with agreed delegation).
  • Ensure that arrangements for performance management are in place and reviews conducted.
  • To hear staff grievance at the appropriate stage in the Grievance Procedure when necessary.
  • Consideration of staff leave of absence (only if necessary after delegation to Headteacher
  • Consider unresolved parental complaints.
  • Keep under review work/life balance, working conditions and well-being, including the monitoring of absence.

 

Committee Membership

Chair                Dr W Gill

                           Mrs A Cox

                           Mrs A Barron

                          Mrs V Holloway

                          Mrs J Lowes

                          Mrs J Nuttall

                          Mrs J Underwood

                          Mr D Waters            

 

DELEGATION FOR APPOINTMENTS – when necessary

 

Terms of Reference/Areas of Responsibility

  • Local Authority C&AS to have advisory rights.
  • Where possible an even number to be avoided.
  • Ideally short-listing and interviewing to be conducted by the same people – this does not however preclude involvement in one or the other.
  • Headteacher/Deputy Headteacher appointment needs ratification by the full Governing Body on the same day as the interview (if appointment delegated to a panel).
  • Personnel Committee to select interviewing panel if full Governing Body not required.

 

Suggested Interviewing Panel

           Headteacher                                   Full Governing Body and LA

           Deputy Headteacher                    Headteacher, at least four Governors and LA

           Senior Leadership Team             Headteacher, Deputy Headteacher, three Governors

           Permanent Teacher                      Headteacher, Deputy Headteacher, at least one Governor

           Temporary Teacher (1 term +)   Headteacher, Deputy Headteacher, one Governor

           Supply Teacher (- 1 term)           Headteacher

           Caretaker                                         Headteacher, two or more Governors

          Admin Staff                                     Headteacher, two or more Governors

          Support Staff                                  Headteacher  

 


PAY REVIEW COMMITTEE

meets Autumn Term

 

Terms of Reference/Areas of Responsibility

 

  • Review annually whole school pay policy.
  • Undertake annual review of staff salaries to include matters relating to TLRs(teaching and learning responsibility payments), recruitment and retention payments, points for previous experience, bursaries and re-gradings.
  • Report to the Finance and General Purposes Committee on pay review related expenditure.
  • The Pay Review and Appeals Panel are established in accordance with LA procedures.

NB      No member of staff shall be involved in the determination of pay or performance appraisal for individuals on the school establishment except the Headteacher, who shall act in an advisory capacity only regarding the pay appraisal of other members of staff but shall not be involved in consideration of his/her own pay or performance appraisal.

Committee Membership

Chair                          Mr D Waters

                                    Mrs A Barron         

                                    Dr W Gill (Vice Chair)     

                                    Mrs A Manning  


 

FIRST COMMITTEE

meets when necessary

 

Terms of Reference/Areas of Responsibility

 

  • To make any decisions under the personnel procedures adopted by the Governing Body, e.g. disciplinary, grievance, capability, ill health etc. where the Headteacher is the subject of the action.
  • To make any decisions relating to a member of staff (other than the Headteacher) under the personnel procedures adopted by the Governing Body.
  • Reduce staffing establishment.

 

Committee Membership

Chair                          Mr D Waters

                                    Mrs A Barron         

                                    Dr W Gill  

                                    Mrs A Manning

 

 

 

APPEALS PANEL

meets when necessary

 Terms of Reference/Areas of Responsibility

 

  • To consider any appeal against a decision to dismiss a member of staff made by the First Committee.
  • To consider any appeal against a decision under the Personnel procedures adopted by the Governing Body, e.g. disciplinary, pay review etc.
  • To consider any appeal against selection for redundancy.

Panel Membership NB—Must have no fewer members than or any members of the First Committee.

Chair             Mrs J Underwood

                       Mrs J Lowes

                       Mr R Morrison

                       Mrs D Taylor

                       

                       

 

FINANCE AND GENERAL PURPOSES COMMITTEE

meets termly

 

Terms of Reference/Areas of Responsibility

  • Consider all information received from the LA relating to the financing of schools.
  • Receive actual share (budget from the LA) and agree a budget for ratification by the Governing Body.
  • Monitor and determine spending patterns and consider spending proposals and delegation of funds to other committees.
  • Ensure the school operates within the financial regulations of the LA and Financial Management Standards for Schools.
  • Decide virement and expenditure limits.
  • Consider and promote income generation.
  • Receive and consider budget proposals (from other committees where necessary).
  • Ensure the annual accounts of all funds held by the school are independently audited.
  • Monitor the finances of the School Fund and provide an annual audited account for the Governors in the Summer Term.
  • Maintain inspection and reporting of repair and maintenance to Buildings and Grounds.
  • Keep under review asset management, building development, environment and accessibility plans.
  • Oversee the use of premises by outside users.
  • Review and maintain a five year rolling programme of improvements and repair.
  • Follow LA tendering procedures.
  • Purchase and disposal of furniture and equipment (where not delegated to other committees).
  • Expenditure proposals (for submission to the committee, only where above agreed delegated limits).
  • Adopt LA guidelines and monitor contracts and Service Level Agreements.
  • Health and Safety issues, inspection report and action (including completion of annual risk assessment).
  • Monitor adherence to Health and Safety requirements, and that the buildings and learning environment are maintained and fit for purpose.
  • Maintain Health and Safety Policy and ensure that changes in regulations are noted and applied.
  • Carry out annual risk assessment.  

 

Committee Membership

Chair                          Mr D Waters

                                    Mrs A Cox    

                                    Dr W Gill

                                    Mr J Hampson

                                    Mr R Morrison

                                    Mrs E Smith

                                    Mrs A Thompson

 

 

  

HEADTEACHER’S PERFORMANCE REVIEW COMMITTEE

meets termly

 

Terms of Reference/Areas of Responsibility

 

  • To arrange to meet with School Improvement Partners (SIP) to discuss Headteacher’s performance targets.
  • To decide with support from SIP whether targets have been met and to set new targets annually.
  • To monitor throughout the year the performance of the Headteacher against the targets.
  • To make recommendations to the Pay Review Committee in respect of awards for the successful meeting of set targets.
  • Chair of Governors to be the Review Officer.

Membership

Chair              Dr W Gill

                        Mrs J Lowes   

                        Mrs A Manning

           

Review Officer

                        Mr D Waters (Chair)